Conference organiser in Paris
for company conferences and kick-offs

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Médaille d’argent EcoVadis, juin 2026

Hundreds of participants

315 participants for 3DS Outscale’s annual conference at the T7 in Paris, 300 for SBS Connect’s meeting day: the room, the AV and our on-site team scale with your headcount.

In the room and online

For Toupret, 150 employees were in the room while teams from several European countries followed live, with AI-powered simultaneous interpretation in four languages.

In Paris and abroad

For Groupe Positive, 300 participants met at the Plaza Hotel in Brussels: we monitored every transfer from airports and stations and turned rooms around at short notice with the hotel team.

In the AV control room, a Weevup team member wearing headphones follows Toupret’s hybrid conference alongside the technicians

Weevup, your conference organiser in Paris

With Weevup as your conference organiser in Paris, your company conference is handled from start to finish: we take care of the venue, the running order, the stage, the AV and the welcome for several hundred participants, in Paris, across France or abroad.

Annual conference, sales kick-off, sales conference or hybrid event: we plan the speaker slots and the interactive moments with you, so leadership’s message gets heard and the audience can respond.

Weevup is a corporate event agency founded in Paris in 2015 and based in Le Vésinet, west of Paris, on the RER A line. Dior, Dassault Systèmes, Swiss Life, Generali and Coty are among the more than 100 companies that have trusted us with their events.

You can brief us in English: our team already handles requests in English and works with large international groups. Each conference has one dedicated project manager, your single point of contact from brief to event day, and our team is on site with you throughout the event.

A conference is remembered when the audience gets a say too.

Let’s talk about your event

Annual conference, kick-off, sales conference or hybrid event: our formats and examples

Each format serves a different goal: informing the whole company, launching a new year, rallying a sales network or bringing together teams based far apart. For each one, here are events we have organised, with the client and what we handled.

Plenary session of 3DS Outscale’s annual conference at the T7: a full room facing the stage under a purple lighting rig

Annual conference and plenary session

  • 3DS Outscale: 315 participants at the T7 in Paris, for an annual conference running from 1pm to midnight instead of 8am to 6pm in previous years. See 3DS Outscale’s annual conference at the T7.
  • SBS Connect: 300 participants at Comet Arboretum for a meeting day combining breakout sessions and a plenary, with every room set theatre-style, extra signage and dedicated hosts to guide people from one session to the next. See SBS Connect’s meeting day at Comet Arboretum.
  • Ideal for: presenting results and strategy to all your employees. To bring together only your managers, read our guide to the managers’ conference.
Scalian’s kick-off in its Neuilly offices: employees standing to listen to the speakers, under white lanterns

Company kick-off and start of the year

  • Scalian: 280 participants for its annual kick-off, an evening event at its offices in Neuilly to open a new space. See Scalian’s kick-off in Neuilly.
  • In your offices: we turn your workspace into an event venue, coordinate the suppliers and install the AV so every speaker is heard clearly.
  • Ideal for: opening the year, launching a new strategy or bringing teams back together after a reorganisation.
Participants wearing badges deep in conversation at a stop of Parthena’s roadshow, next to a sign in the tour’s colours

Sales conference, roadshow and partner meeting

  • The idea: bring together your sales teams, distributors or partners to present your offers, share results and set targets.
  • Parthena: a roadshow with stops in Nice, Lyon, Paris and Lille, and a coach fully wrapped in its brand colours, to present its new financial management solutions to clients and partners.
  • AFCDP: for its annual conference, we designed and built turnkey stands for the sponsors, so they could focus on talking to participants.
  • Ideal for: rallying a sales force or a network spread across the country. To visit each of your sites in turn, see our guide to the internal multi-site roadshow.
Toupret’s hybrid conference in Sénart: two speakers on stage in front of the screen showing remote employees

Hybrid, multilingual or international conference

  • Toupret: in Sénart, four translated presentations shown at the same time, plus live polls, word clouds and reactions on the Sparkup platform, for the room and the remote teams alike. See Toupret’s hybrid conference in four languages.
  • Groupe Positive: in Brussels, at the Plaza Hotel, a conference combining plenary sessions and team meetings, with team building and an anniversary party. Discover this 300-person conference in Brussels.
  • Ideal for: bringing together teams from several countries, or taking the whole company to another country for its conference.

To build your agenda, start from our sample programme for a one-day company conference. To connect the room with your remote teams, follow our method for an international hybrid event.

Request a quote for your conference

Your company conference, fully managed: what we handle

You prepare the content and we take care of the rest: venue finding and booking, event design and staging, sound, lighting and video, live streaming and interpretation, participant welcome, catering, ground transfers and speaker coordination.

For EIT Manufacturing, we chose the venue and put together a day of workshops, games and icebreakers, with a standing lunch, then drinks for informal networking.

Conference organisation in Paris, across France and abroad

A venue in Paris for teams based in the Paris region, a venue near a railway station for teams spread across France, a hotel in another country to take the whole company away: we choose each venue for your headcount, your teams’ journeys and the AV you need.

Coming from outside France, your participants can fly into Paris-Charles de Gaulle or Paris-Orly, and Eurostar trains link Paris Gare du Nord with London St Pancras International and with Brussels.

For Parthena’s roadshow, we found meeting rooms, hotels and restaurants while major events were filling the same cities, such as the UN Ocean Conference in Nice. Our conference venues include the T7 and the Pavillon Royal in Paris, the Plaza Hotel in Brussels and Residhome Suites Sénart.

Groupe Positive conference participants seated facing screens, in a lounge with chandeliers and mouldings, in Brussels
The plenary room of 3DS Outscale’s conference before the doors open, with a Weevup team member in the foreground
Participants in Parthena’s roadshow raising their arms in front of the coach wrapped in the tour’s colours
The Weevup team setting up silver balloons and a photo booth at the foot of the stage during Groupe Positive’s conference
Toupret employees facing a word cloud projected on a large screen during their hybrid conference in Sénart

Organising a company conference in six steps, from brief to debrief

Whether your conference brings together 150 people or several hundred, the method stays the same: six steps we follow with you, and choices you make with your teams.

Steps 1 to 3: from message to stage

  • 1. Scoping: your objectives, leadership’s message, the audience, the headcount and the timing. We build the proposal line by line around your budget, so you can weigh each choice with your teams and procurement.
  • 2. Venue and agenda: a shortlist of venues to compare, each presented with the programme. For 3DS Outscale, the venue had to suit its IT needs and be close to its offices in Saint-Cloud. Cultural venue or classic conference room? See our venue comparison for a September back-to-work conference.
  • 3. Stage and materials: event design, speaker line-up and running order, visual identity and invitations. For AFCDP, we created the conference logo and rolled it out from brochures to posters and signage.

Steps 4 to 6: from set-up to debrief

  • 4. Set-up: we install the stage, screens and stands, then check every detail with you. In Agen, on one stop of Hanwha’s roadshow, the main hall was still taken by another event the day before: we set up the stands in an adjoining room, and adapted the layout of a very bright room so the screens stayed readable.
  • 5. Event day: your project manager and our team handle the welcome, the flow of speakers, the AV desk, meals and anything unexpected.
  • 6. Debrief: we go over the objectives set at the start with you, using a few simple indicators and participant feedback. See our answers on measuring the ROI of a corporate event.
Weevup’s EcoVadis Silver medal

A more sustainable conference, option by option

In every proposal, our more sustainable options are marked with a heart, next to the standard options, and you keep the ones that suit you.

For a conference, they mainly cover travel, the venue and printed materials: a venue near your offices or a railway station, with plenary, breakout rooms and meals under one roof, digital invitations and programmes, live polls instead of paper, rented or reused set design, a seasonal menu. And when some of your teams are far away, a hybrid format can save them the journey.

Weevup holds an EcoVadis Silver medal, which places it among the top 15% of companies assessed. Read about our CSR approach (in French).

One shared direction, a room that responds and teams that move forward

Company kick-off in Paris: starting the year together

A kick-off marks the start of a new period: leadership sets the direction and everyone leaves with fresh momentum. It can be a morning in your offices, a day off-site or an evening event.

We run it as a compact conference: a short address from leadership, stories from the teams, a shared highlight, then time to socialise. In Paris, the wider Paris region or elsewhere in France, we find the venue, install the AV and, if the kick-off runs into the evening, take care of the drinks reception, dinner and entertainment.

Request a quote for your kick-off

Company conferences and kick-offs organised by Weevup

Six conferences and kick-offs we have organised, each with the client and a highlight.

See all our case studies (in French)

Any questions?

Contact us

A company conference, also called an annual conference or corporate conference, brings together a large group (employees, managers, a sales network or partners) to share leadership’s messages: results, strategy, the launch of a new year or a new organisation.

It is built around a plenary session, with a stage and speakers, often followed by breakout sessions, a meal or a corporate evening event. Unlike an industry congress or a trade show, it is organised for your own people and partners.

It depends on your goal. For one message to be heard at the same moment by several hundred people, a conference is the right format: a large room, a stage and carefully managed AV.

To work in small groups and strengthen ties, often with an overnight stay, a corporate retreat is the better fit. The two combine well: a plenary for everyone, then workshops, a team activity or a party. For the second format, see our corporate retreat agency.

First set the goal and leadership’s message, then the audience, the headcount and the timing. Next, choose the venue for its plenary room and its access; for inspiration, browse our company conference venue ideas in Paris and Bordeaux.

Build the programme (talks, workshops, breaks and meals), prepare the stage, sound, video, invitations and welcome, then run the event day and assess the results. At Weevup, your project manager follows each of these steps with you.

A kick-off (or sales kick-off, when it is aimed at sales teams) launches a year, a season or a new plan: leadership sets the direction and each team leaves with its priorities.

It is usually shorter and more festive than an annual conference, which leaves more room for results, workshops and discussion with leadership. A kick-off can take place in your own offices, with a suitable layout, or off-site. To prepare yours, follow our spring kick-off checklist.

Alternate short sequences, breaks and moments when the room takes part: questions to leadership, live votes, quizzes. For 3DS Outscale’s annual conference, two to three breaks lightened the plenary, and a Burger Quiz game show added a playful touch that participants enjoyed.

The venue matters too: a room of the right size, well lit and comfortable, helps everyone stay focused. Find more ideas in our guide to engaging event participants.

A hybrid conference brings together an audience in the room and teams joining remotely. Keep the key moments live for everyone: the opening, leadership’s message and the close.

Plan a room equipped for streaming, an AV control room linking the stage to remote participants and, if needed, interpretation of the talks and translated slides. Give remote teams a role too: polls, word clouds, live questions. If your teams can meet by region, consider a multi-hub international conference.

Yes. Our team already handles requests in English and works with large international groups. You brief us in English, and one dedicated project manager is your single point of contact from brief to event day, with our team on site.

Toupret’s conference, for instance, was aimed at teams in France, the Benelux, the UK, Spain and Poland: 150 employees were in the room and colleagues from several countries joined live, with AI-powered simultaneous interpretation in four languages.

Yes. We look for a venue that combines the plenary room, meeting rooms and catering, then organise ground transfers, accommodation and the programme, with a local partner if needed; train and plane tickets are booked by your travel department or a travel agency.

In Brussels, for Groupe Positive’s conference at the Plaza Hotel, we coordinated transfers from airports and stations with a local partner, and the client and participants were very satisfied. See our destinations in France and abroad.